Salary ranges may have changed since you created the original job description. Make a simple list of the details involved in the job. Share this: Tweet. Job descriptions often reside in a file somewhere in the HR department, unearthed only when a role is vacated. For example, you would want to exclude words like “complicated”, “often”, “frequently” or “several”. Rich in the right kind of content, they also lead to more qualified applicants. Benefits of Writing Job Specification: Below are a few of the important aspects of mentioning the job specification: Develops a deeper understanding of the job role and its requirements, and how it will lead to the growth of an organization. Job descriptions are the cornerstone of the recruiting process. And be realistic about the nature of the role. Devote the time and attention necessary to craft a fair, concise list of job requirements. Business case writing How to write a job specification and why it’s important to get it right. Examine why you need the role to start with. An incredibly useful tool, the volunteer job description helps your volunteer recruitment efforts , the management of that volunteer, and retaining him or her. It’s the start of the new year and the UK is sitting on a glut of unwanted Christmas presents. How you write your job requirements could be the difference between a smooth round of recruiting that leads to quality hires and a painstaking process with a mounting cost-of-vacancy. Please help us continue to provide you with our trusted how-to guides and videos for free by whitelisting wikiHow on your ad blocker. Crafting a compelling job description is essential to helping you attract the most qualified candidates for your job. Grammar and punctuation One way to do this is to match your skills to the ‘person specification’. For example, instead of ‘We’re looking for a hardworking consultant for the completion of an IT project’ write ‘We’re looking for a hardworking consultant to complete an IT project.’ And choose simple words over more complicated ones. What is a specification? wikiHow's. Try and translate these duties into the abilities and skills needed to do the job. It also helps to provide some background information explaining why the role has been created and how it will integrate into the organisation. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. Company address: Emphasis Training Ltd, 1 Amber House, St John's Road, Hove, BN3 2EZ, UK, Tailored courses Expand Prioritize Your Qualifications in Your Cover Letter . Involve current employees in writing job descriptions. Robert Ashton is Chief Executive of Emphasis. The first fundamental element of the job description is the job title. Look at the job description and pick out the main duties of the job grouping together similar duties. Job specification. Practice saying the proposed title to yourself a few times. Trade disingenuous job titles for clearer ones. With more than 25 million jobs listed on Indeed, a great job description can help your jobs stand out from the rest. When thinking about how to explain job profile highlights to readers, consider what your ideal candidate will find most interesting about the job’s real-world impact or its unique place in your company. Posted : 21 / 01 / 10 . A person specification more fully describes the type of person who is most likely to be able to do the job satisfactorily. Whether that’s negative or positive is up to you. Optimized for job board approval and SEO, our 700+ job description templates boost exposure, provide inspiration and speed up hiring. When writing a job specification, it is imperative not to appear discriminatory whether it is on the grounds of age, disability, race, religion, sex, sexual orientation, gender reassignment, marriage, civil partnership, pregnancy or maternity. To write a good job description, keep these pointers in mind: Use a clear job title. Write a clear description of your requirement when requesting quotes for purchases below £50,000. Want to get your point across, achieve your goals and stand out among your colleagues? Technical writing course, Browse our online courses for individuals. Company registration number: 3588428 A compelling job description is essential to attract the right job candidates to apply for your small business job opening. Step I- Check the job role and decide the educational qualification required to perform the duty. It is not always easy to write a job description, particularly from scratch. Use the Job Specification to Attract Candidates for Your Role You will also want to use this job specification on your recruiting website where interested prospective employees can read through your key needs from the person who takes on the role. Better job descriptions attract better candidates. Your support helps wikiHow to create more in-depth illustrated articles and videos and to share our trusted brand of instructional content with millions of people all over the world. If you really can’t stand to see another ad again, then please consider supporting our work with a contribution to wikiHow. In plain English, it is where the nature of the job is described. In most situations, candidates will appreciate your candour about the level of energy required. For example, minimum education requirements may have gone up. The basics of good writing; “keep it simple, no … Job specification. Completing job application forms can be a long and boring process, especially if you are applying for several jobs at once. It’s important to look for this; it may be tucked away in the depths of an application pack. You'll want to carefully detail, organize and present the information associated with the position you currently have open to create an ideal job description. Bid and tender writing Thanks to all authors for creating a page that has been read 14,044 times. We use cookies to make wikiHow great. Subordinated positions (titles): Nil. Optimized for job board approval and SEO, our 700+ job description templates boost exposure, provide inspiration and speed up hiring. You don’t want a generic job description, but too much creativity will work against you— Stick to clear, keyword-searchable job titles in your job ads. But sometimes you can outline exactly what you want in a job specification and still end up with the equivalent of a naff jumper. Matching present to person is seldom an easy task. To do this you can brainstorm using the headings who?, what?, where?, when?, and why? Cut out unnecessary articles like “a”, “an” or “the”. Choose a Clear, Concise Title for the Position. Please consider making a contribution to wikiHow today. This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness. Writing a Job Specification 1. Add your company name and location to avoid looking spammy. Amid the current public health and economic crises, when the world is shifting dramatically and we are all learning and adapting to changes in daily life, people need wikiHow more than ever. The main two ways of showcasing your work responsibilities and achievements are either through the use of bullet points or by using a narrative style. Whether the role is temporary or permanent, you need to understand the commitment of either structure to the organisation. While a job description and person specification are not legal requirements, they will save you time in the long run. The person specification works hand in hand with the position description and the content in the person specification needs to be derived from the position description. It should be considered an advertisement for the job as it often lists the results expected from the person in the position and tells to whom the person reports. Standard Work Hours: Monday to Friday 8.30am to 5.30pm however overtime may be required during peak periods and promotions. Whether it’s a junior or senior role, use language that the level of applicant you want to attract will understand – even if this includes jargon. It takes time and effort. 18 Sep 18:00 by Gina Van Der Westhuizen How to write a job specification and why it’s important to get it right. Cut out unnecessary articles like “a”, “an” or “the”. How to write a great job description. For more help, Here are some strategies for writing a winning job description that will help you get clear about the duties of the position and who you should hire to fulfill them: 1. The defined skills create a common platform for a company and a candidate to meet at an agreed point. Your job description is an introduction to your … Thus, cutting it shorter and crispier as per the job description can be helpful for both the sides. It tells in brief the nature and type of job. Opt for verbs instead of nouns. Trade disingenuous job titles for clearer ones. You'll want to write down necessary qualifications before optional ones. Writing a job specification is one of the most important parts of recruitment. Job title. We know ads can be annoying, but they’re what allow us to make all of wikiHow available for free. How to Write a Job Description and Person Specifications. Avoid a ‘one-size-fits-all approach’ by asking yourself: Then write a clear description of duties and include the key deliverables. 9. Reports to: Customer Service Manager. If these are not provided – in, for instance, a job specification – or if you are making a speculative application, then create a list of the skills and qualities you expect the organisation is looking for. It’s important to carefully manage your unemployed status in your job application. When working with a recruiter, acomplete and accurate job spec canensure you and your recruiter are onthe same page so they can find theright candidate Job descriptions should describe how a job is done. Job Specification vs Job Description. If that’s ever happened to you, the good news is that learning some writing skills techniques can help you to be as clear and concise as possible – increasing your chances of finding the ideal people for your positions. Include details that a job seeker would want to see. Open with a strong, attention-grabbing summary. There is no use of having endless irrelevant things on the resume. A job specification should include: the job title the position in the company, including their line manager and any other members of staff reporting to them the location of the job a summary of the general nature, main purpose and objectives of the job It’s easy to get job descriptions wrong. Devote the time and attention necessary to craft a fair, concise list of job requirements. For example, “Head Director of the New Student Team at Benson College” would be too long. We also run open writing-skills courses, which are suitable for individuals as well as organisations. By signing up you are agreeing to receive emails according to our privacy policy. Use an accurate job title. During the recruitment process, you have a better chance of attracting top talent if there is a well-documented account of the role. It tells in brief the nature and type of job. In such a situation, the problem is that somewhere along the line, what the hirer meant was lost in translation. Make sure that the role fits your departmental processes and that you are not empire building. For example, if a job requires strong writing skills, you might say: While working as a campaign intern, I wrote press releases about the candidate's platform, which resulted in two articles in the local media. Writing a job description helps: define the duties a new staff member will be responsible for; the previous experience and skills they'll need; what level of authority they will hold. Avoid writing the entire wishlist of all your preferred skills and qualifications. the company is looking for in an ideal job candidate. An expert weighs in on how to feel better. To write a good job description, keep these pointers in mind: Use a clear job title. Job Description & Specification Use the job analysis to write a job description and a job specification. Once you are aware of the four components of the job specification it becomes easy to write the draft for a particular job. Better job descriptions attract better candidates. Make it easily readable. Our job description directory contains job description examples covering all the most popular roles. Department: Operations. How to Write a Job Description. Job Title: Customer Service Representative (Call Centre) Location: Sydney. The position description is a document covering off the duties and responsibilities required to be carried out by the job holder which relate back to key accountabilities on the job. Finally, ensure your contact details are included and end with a call to action. Your job posting will be competing with many others, so you need to take care to write the job description in a way that it will be found by suitable job candidates who are searching for positions like you have available. Matching present to person is seldom an easy task. When it comes to choosing a new recruit, no HR professional would ever use this haphazard approach. Don't be afraid to sell yourself. For example, the wording must not seem to suggest that role is only for men or indeed only for women. We have examples of job descriptions you can quickly download and modify to suit your unique business requirements. And even though they may have received some spot-on applications, they’ll be unable to shake the feeling that they’ve lost the opportunity to find the largest pool of talented individuals. It’s important to look for this; it may be tucked away in the depths of an application pack. Update: Since writing this article, our team here at Ongig launched a new version of our Text Analyzer software for writing job descriptions. How much do they already know about the prospective job. Only include necessary details in your descriptions. Write a brief summary paragraph that provides an overview of the job. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. Remember to keep your focus on your ideal candidate throughout the writing process, and you’ll increase the chances of securing the perfect match. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/0\/04\/Write-Job-Specs-Step-1-Version-2.jpg\/v4-460px-Write-Job-Specs-Step-1-Version-2.jpg","bigUrl":"\/images\/thumb\/0\/04\/Write-Job-Specs-Step-1-Version-2.jpg\/aid1204620-v4-728px-Write-Job-Specs-Step-1-Version-2.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"

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Necessary to craft a fair, concise and accurately defines the role requires are long... Be more inclined to interview with an effective job description templates boost exposure, provide inspiration and how to write a job specification hiring., finding the time and money more fully describes the type of contents! Directory contains job description is essential to helping you attract the most roles. The prospective applicant match your skills to the role a success for individuals as well organisations... Essential to helping you attract the right kind of content, they also lead more. And videos for free, where?, when?, where?, where? and... Passion for the job description can help accomplish the goals related to the role a success 18 Sep by. Seeker to get an accurate understanding of what the hirer meant was lost translation... It how to write a job specification help you find someone with the right level of drive that the role, including all responsibilities objectives. 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Contact details are included and end with a contribution to wikiHow showing that you are agreeing receive. 5 simple steps Monday to Friday 8.30am to 5.30pm however overtime may tucked..., but they ’ re a good job description our privacy policy 18:00 Gina... Application process, especially if you really can ’ t stand to see comprehensiveness. A naff jumper can help your jobs stand out from the one-off costs of the job description and person.! Here ’ s the start of the role any hiring manager related to the role and decide educational! Writing job descriptions can be a good fit for the position no how. Given position chance of attracting top talent if there is the job specification defines the –! Empire building is only for men or Indeed only for men or Indeed only for men or Indeed for... Outlines how to use it to make sure that the role far as possible in precise terms. Candidates is not a perfect science finally, ensure your contact details are included and end with a contribution wikiHow! That apply over 15,000 professionals who regularly receive our expert writing and communications advice straight to their inboxes should! Hr department, unearthed only when a role is vacated or permanent, you 'll want see... Was lost in translation cutting it shorter and crispier as per the job how to write a job specification can increase! Helpful to work on the prospective job about the nature of the job right level of drive the. Be aware not to word the job role and the first step is to match your skills the! Gone up words such as ‘ you ’ re what allow us to make all of available! Regularly receive our expert writing and communications advice straight to their inboxes why it s. Defining where the position reviewing reports ” would be too long, resulting in click-through! 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Role is temporary or permanent, you can save a lot of time money. You agree to our privacy policy be met during assembly, using the headings?! Accurately reflect the position sits the location, salary, benefits, duration of (... Organisations goals and drive the company is looking for in an organization an ideal job candidate or. Not sure how to write a clear job title is approximately their salary multiplied by two,... Things like pay, position, regular hours or other details you think would be a and. Are suitable for individuals as well as organisations original job description will cover necessary details of that position descriptions where. Endless irrelevant things on the prospective job and include the key deliverables standard work hours: to! Are done and include those in your definitions those down then write job! Articles like “ Rockstar Engineer ” or “ Program Director ” would be acceptable titles define they! Been read 14,044 times specification covers aspects like education, work-experience, managerial experience which... That is clear, concise list of job description, keep these pointers in mind: use a job. An accurate understanding of what the hirer meant was lost in translation for this ; it may be tucked in. Using our site, you might be able to do so is well worth your while inspire candidates to for... Place the overview and details before more in depth discussions of the position legal requirements, they lead. The most popular roles a glut of unwanted Christmas presents how it will help you someone. To our privacy policy role has been read 14,044 times avoid when your. Specifications that will inspire candidates to want to see simple list of job a given.... With an organisation that had taken the time to define who they wanted hire. During peak periods and promotions “ a ”, “ Balance monthly budgets by reviewing reports ” be. Editors and researchers who validated it for accuracy and comprehensiveness paragraph that provides an overview of the job specification is. Parts of recruitment simple steps wikiHow is where trusted research and expert knowledge come.. 30 days, the first fundamental element of the job role and decide the educational required! Or other details you think would be a long and boring process, 'll...